Cara for Property Management

Your property management calls, answered day or night.

Tenant calls land on you all day — and the maintenance request that goes to voicemail becomes tomorrow’s complaint. Cara, your receptionist, picks up day, night, and mid-job. She sorts a truly urgent call from a quote request, books the job onto the ClearLine365 calendar — and, from Starter, onto the Google, Microsoft 365 or Apple calendar you already use — and puts the lead in your hand a minute or two after the call ends.

No new hardware · keep your number · cancel anytime.

Urgent-call triage — tuned for property management calls

Cara knows an urgent call when she hears one

Urgent — “Water leak in an upstairs unit — it’s coming through the ceiling below”, 7:30 p.m. → flagged urgent and in your hands minutes later
Estimate — unit turnover walkthrough → booked on the ClearLine365 calendar

24/7 call coverage. Every lead captured. Every caller heard.

Trade-tuned out of the box

Cara already knows property management work.

Day one, Cara answers with a script built for your trade — the services you sell, the calls that can’t wait — and you tune every word to your business.

Services she books

  • maintenance coordination
  • tenant work orders
  • unit turnovers
  • vendor dispatch
  • preventive maintenance
  • property inspections

What she treats as urgent

  • no heat
  • no hot water
  • water leak
  • no power
  • sewage backup
  • tenant lockout

The default property management triage list — add your own keywords in settings. If a call sounds life-threatening, Cara tells the caller to hang up and dial 911 first.

How she picks up

“This call may be recorded for quality. Thanks for calling Cornerstone Property Management. This is Cara, an AI receptionist. How can I help you today?”

The default greeting — “Cornerstone Property Management” is a sample; Cara answers with your business name. You can rewrite the greeting itself; Cara identifies as an AI and discloses recording on every call, and that opening notice is always said first.

1

Every call gets answered

Cara picks up in your company’s name — nights, weekends, and while you’re on a job.

2

Urgent calls get sorted from estimates

Cara asks the questions you’d ask, flags what can’t wait until morning, and books the rest onto the ClearLine365 calendar — and, from Starter, onto the Google, Microsoft 365 or Apple calendar you already use.

3

The job lands in your hand

Name, number, what they need, and the full transcript — on the website and by email a minute or two after the call ends.

Plans that fit a property management business

Every plan answers 24/7 and flags urgent calls. Go over your minutes and you pay your plan’s published rate — from $0.35/min on Basic down to $0.22/min on Pro, cheaper as you grow — no surprise bills, no forced upgrades. Compare plans →

Stop losing property management jobs to voicemail.

Free for 7 days on your real calls. No card needed.